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Citizens For A Better America ® (CFABA.ORG)
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Citizens For A Better America® (CFABA.ORG)

E-mail Policy

1. Introduction:

The purpose of this policy statement is to clarify our policies about e-mails we send and receive. This policy applies to all the websites owned and maintained by Citizens For A Better America® (CFABA.ORG).

This Policy clarifies the applicability of law and of other policies to electronic mail. It also defines new policy and procedures where existing policies do not specifically address issues particular to the use of electronic mail.

2. Definitions:

The terms "electronic mail" and "e-mail" are used interchangeably throughout this Policy.

The terms "Open Letter" means that e-mail and its content are not considered private but rather are open for all to see.

The term "Cyberstalking" is an Internet-related term that’s used to describe someone who’s stalking, threatening and/or harassing another person online.

The terms "Citizens For A Better America®" and "(CFABA.ORG)" and "CFABA.ORG" are used interchangeably throughout this Policy.

The terms "'Commentary and News Release List'™" and "e-mail list" are used interchangeably throughout this Policy.

3. Ownership:

E-mail equipment and messages are the property of Citizens For A Better America® (CFABA.ORG). Messages that are created, sent or received using the organization's e-mail system are the property of Citizens For A Better America® (CFABA.ORG). Citizens For A Better America® (CFABA.ORG) reserves the right to access and disclose the contents of all messages created, sent or received using its e-mail system(s). Citizens For A Better America® (CFABA.ORG) may use the submission for any purpose without restriction or compensation.

4. We do not send SPAM:

4.1 CAN-SPAM Act 2003:

The "CAN-SPAM Act 2003" is the law that protects the great citizens of the United States of America from the "Assault of Non-Solicited Pornography and Marketing." Here is the summary of that act quoted from the government website located at http://www.ftc.gov/bcp/conline/pubs/bus pubs/canspam.shtm

"What the Law Requires

Here's a rundown of the law's main provisions:

- It bans false or misleading header information. Your email's "From," "To," and routing information – including the originating domain name and email address – must be accurate and identify the person who initiated the email.

- It prohibits deceptive subject lines. The subject line cannot mislead the recipient about the contents or subject matter of the message.

- It requires that your email give recipients an opt-out method. You must provide a return email address or another Internet-based response mechanism that allows a recipient to ask you not to send future email messages to that email address, and you must honor the requests. You may create a "menu" of choices to allow a recipient to opt out of certain types of messages, but you must include the option to end any commercial messages from the sender.

Any opt-out mechanism you offer must be able to process opt-out requests for at least 30 days after you send your commercial email. When you receive an opt-out request, the law gives you 10 business days to stop sending email to the requestor's email address. You cannot help another entity send email to that address, or have another entity send email on your behalf to that address. Finally, it's illegal for you to sell or transfer the email addresses of people who choose not to receive your email, even in the form of a mailing list, unless you transfer the addresses so another entity can comply with the law.

- It requires that commercial email be identified as an advertisement and include the sender's valid physical postal address. Your message must contain clear and conspicuous notice that the message is an advertisement or solicitation and that the recipient can opt out of receiving more commercial email from you. It also must include your valid physical postal address."

4.2 More Information About The CAN-SPAM Act 2003:

For more information see their website at http://www.ftc.gov/spam/

For a PDF version of the "CAN-SPAM Act 2003" Click Here

4.3 We Send Political Not Commercial E-mail:

We all hate "SPAM", but not all e-mail is spam. That fact was taken into consideration when the CAN-SPAM Act 2003 was written.

The e-mail we send to our "Commentary and News Release List" ™ is political not commercial e-mail and even though the law does not apply to political e-mail we have always tried to go above and beyond what the law itself requires for Non-Solicited Commercial e-mailers. The United States of America is a political place and if you have an e-mail address associated with the U.S. you can expect to receive e-mail intended to persuade or influence your political view point.

As a political organization our e-mails are sent to inform and advocate, rather than to sell anything. This quite the opposite of the purpose of SPAM. Often when we are accused of spamming, it becomes clear from the remainder of the e-mail, that the person is not upset because it is spam but rather that the reader did not like what we had to say. We ask those who disagree with us or do not like what we have to say to just tell us that or better yet follow our easy instructions to be removed from our list. We are saddened when anyone wants to be removed form our e-mail list but we will comply with your request, See section 5.0.

We have two divisions of e-mail we send out. We send out what could be called more personal e-mail. This type of e-mail is usually e-mail which is sent to members and friends as well as vendors. The other division is e-mail sent to our "Commentary and News Release List"™. This list is made up of four main groups. The first group is our members and others who have requested to be placed on our list. The second group is News organizations. The third group is candidates and other political leaders. And the last group is made up of "Interested Parties".

This third group, made up of "Interested Parties" may sound less defined but it really is not. We send e-mails to individuals and organizations we believe have a vested interest in the issue or issues we are discussing. This could be as large as every voter in the United States but more often it is much narrower than that.

As an example of a group of "Interested Parties", take the issue of the "definition of marriage" which is being voted on in many states. We consider churches in those states to be an interested party in this matter. To that extend we target e-mails to pastors and other Christian leaders in the states with propositions on their ballots. We always include a method of easy removal from our list, See section 5.0.

4.4 Our Headers and Our Subject Lines are accurate:

The Header is the part of the e-mail that most e-mail programs hide from the user unless the user requests to see it. It contains the routing information, including the originating domain name and email address. It can also tell you who else the e-mail was sent to.

When we address our e-mail it is sent to one individual not a group and the address we send from is plain to see. In fact it has gotten harder and harder for legitimate organizations to send e-mails to their lists.

4.5 Our Donation Request Is Not A 'Subscription Advertisement':

E-mails sent to our "Commentary and News Release List"™ are sent for free.

The intent of the e-mail we send to our "Commentary and News Release List"™ is to inform the receiver about a candidate, political issue or news item that we believe they would consider important. We understand that the receiver may agree or disagree with our view point but we believe that the receiver has interest in the candidate, issue or news item we are discussing. That is the reason we send Updates, Open Letters and News Releases to our "Commentary and News Release List"™. It is also the reason we keep it a free service.

While we include a request for donations with each of our Open Letters sent to our "Commentary and News Release List"™, that is not the focus of the e-mail and the request alone does not make it SPAM. Our donation request is usually found at the end of the e-mail and is only a request not a demand. We are not seeking paid subscribers. Remaining on our e-mail list is FREE and is not determined by if you are a donor or not. You can continue to receive our e-mails free even if you never contribute a penny.

5. How To Be Removed From Our E-mail List (Opt-out):

5.1 Opt-out

If you are unhappy you received our e-mail and you would like to "Opt-out" or have us remove your address from our "Commentary and News Release List" (TM) beginning on Friday, November 5, 2010 the only way for you to "Opt-out" or be removed from our "Commentary and News Release List" (TM) is to click on the link within the email you received to unsubscribe. If you use any other method to "Opt-out", your attempt will fail, your address will not be removed from our list.

5.2 Still Getting E-mails?:

If you should receive another e-mail from our "Commentary and News Release List"™ after you have asked to be removed this is most likely because we may have one or more other address, different from the e-mail address you sent your request for removal from. Many individuals have more than one e-mail address. If you wish to have another address removed follow the steps outlined in section 5.1.

6. Our List Are Not For Sale:

Our list(s) are for our organizational use only and we do not sell, loan or distribute it.

Our endorsed candidates do not even get our list(s). We e-mail to our list on the behalf of the candidates we endorse then we list this in our campaign filings if applicable.

7. Forwarding Our E-mails:

7.1 E-mail Sent As An Open Letter:

All our e-mails sent to our "Commentary and News Release List" ™ are sent as Open Letters. This means that we do not consider them private or personal communication and that they can be forwarded as long as they are forwarded in full, with nothing removed or edited and full credit is given.

7.2 Forwarding Our E-mail Letter:

In fact we strongly encourage you to forward our e-mails. We have written them with forwarding in mind. They are text only with no embedded tracker images, virus or anything else that could harm your computer or the computer of the folks you forward it to as many others that send emails do.

7.3 Addressing Your Forwarded E-mail:

Remember when you forward to place all the address as "BCC" rather than "CC" or TO". This will protect your friend's addresses from being listed openly on the e-mail header.

7.4 I Got A Virus From Your E-mail:

When e-mail leaves our servers it is clean of any viruses. We can not say that about e-mail that is forwarded. We never include attachments or images, so if you receive an e-mail that says it is from us but it has an attachment, DO NOT OPEN IT. Instead go to our website and check for our recent e-mails. While we encourage forwarding we can not be responsible for any damage done by any e-mail that is forwarded to you.

8. Posting Our E-mails:

We do not allow posting of our e-mails on other websites. Posting our e-mails on your website is considered a contribution by some governmental political ethics commissions such as the Federal Election Commission (FEC.GOV). It would be far too difficult to track and calculate this type of donation so we have opted to not allow posting of our e-mails on any other sites but our own. If you have an e-mail of ours posted on your website please remove it, thank you.

We know that others want to post our e-mails so we have a solution. Instead we permanently post all the e-mails we send to our "Commentary and News Release List" ™. Then we include that address in the original e-mail. You can post a link to our web address instead. We allow a brief quote (1 to 5 lines) from the item as long as it includes the link to the full text at our website.

Permanently post means that we keep the page with its content at the same address it was originally posted to. While we may update things like the sidebar, header and footer, the main content will remain the same. Our goal is that the page will not be moved or archived for as long as Citizens For A Better America ® (CFABA.ORG) has any say over it.

9. Policy For E-mails We Receive:

9.1 Introduction:

Below is our Policy regarding e-mails we receive from individuals and organizations in response to one or more of the Open Letter(s)s we have sent via e-mail. This policy does not refer to personal or commercial e-mails. See section 11.0.

E-mail is not a secure system so there should be no assumption that your e-mail sent to us is completely private. That said, in the past we have not stated a clear policy about how we treat the e-mail we receive. This is a statement of that policy.

9.2 The Kind of E-mail We Receive:

We get a wide spectrum of responses by e-mail each time we send out e-mail to our "Commentary and News Release List"™. These range from requests to be removed to donations. We receive many e-mails that have commentary about the content of our e-mail or about its subject matter. Sometimes we receive threats to ourselves or our property see section 9.7. Sometimes we receive a request to be removed but it is followed by a commentary or accusations. In too many cases we receive e-mails that contain fowl or obscene language. Sometimes it seems the intent is just to offend us. We also receive e-mails from those who are glad that we sent our e-mail. While we receive fewer of these than we do the angry ones we are always glad to hear the encouragement.

We are glad to hear from folks on both sides of an argument because open dialogue is a big part of what makes America great. The problem comes when instead of polite and clean conversation the dialogue degrades to name calling, bad or fowl language, and sometime even threats. Under those circumstances the original message of the sender is lost.

9.3 E-mail We Receive is treated as "Open Letters":

If you decide to write us a comment, even if you have also asked us to remove you, we will assume that you are seeking dialogue with us and potentially are attempting to argue the point(s) of our Open Letter, News Release or Commentary with us. We welcome those kinds of discussions as long as the general public is able to participate. To bring about the general public participation we will consider these comments to be open rather than private, and we are thereby free to placed those comments on our web site.

Citizens For A Better America® (CFABA.ORG) does not receive e-mail or any other submission in confidence or under any confidential or fiduciary relationship.

9.4 Posting your E-mail On Our Website:

We reserve the right to choose when and if to post those comments on our website. In addition to posting those comments we are also free to include or not include a response to any of those comments.

Citizens For A Better America® (CFABA.ORG) may use the submission for any purpose without restriction or compensation.

We will not post anything that we consider to be inappropriate speech or which contains bad or obscene language. We have family friendly websites and we may at our own discretion place the text "word(s) removed" in place of terms we feel inappropriate for our audience.

When we post those comments to our website we may also include the name and other identifying information of the sender. We will not include a clickable e-mail address but will leave off the "@" and the dot. We do this to prevent e-mail harvesters from picking up the e-mail address.

Our intent is not to make the e-mail address public but instead to use the information supplied to us by the sender that distinguishes the sender from other senders. Also, the address maybe the only information that tells us on whose behalf the writer is speaking. Some writers are speaking on their own behalf while other are speaking for their organization or company. This makes the address a critical piece of information that we feel must be included.

9.5 How To Avoid Getting Your E-mail Address Posted:

If your desire is to have us not need to post your e-mail then there are some step you can take. Include the same information that is in your e-mail address somewhere else in your e-mail. The best thing to do is to place it in your signature line. If you are writing as a representative of your organization or company then add the name of your organization or company in your signature line along with your title. The reason we post the e-mail address is because it tells the reader who you are and who you represent.

9.6 I Want My E-mail Treated As Private:

We are a political organization and that requires transparency that is why we do not treat any e-mail we receive as private. We do treat some e-mail as less public then others see section 11.0

9.7 Threatening E-mail:

Sending an e-mail that contains a threat to life or property is no joke. Politics can bring about a heated discussion but threatening or harassing someone through email is just as illegal as doing so in an offline form. So do not do it. We take any Cyberstalking and any threating e-mail seriously and will report it to the appropriate law enforcement agencies. We will help those agencies in anyway possible and will prosecute each violation to the fullest extent of the law.

If we receive an e-mail that contains a virus or some other type of computer attack we will report it to the appropriate law enforcement agencies. We will help those agencies in anyway possible and will prosecute the offender to the fullest intent of the law.

9.8 Attachments:

We do not open e-mail's that contain an attachment instead we delete them. If you are asking to be removed and have also included an attachment we will never see your request for removal. See section 5.0 for how to Opt-out of our e-mail list.

10. Candidate Questionnaires:

See our CQ FAQ's & Instructions page.

11. Personal or Commercial E-mail:

In addition to the e-mail we send as part of our News and Commentary List ™, we also receive and send personal e-mails to members, friends, vendors and other entities. While e-mail in general is not confidential we consider this communication to be personal unless we have started that it is an "Open Letter". In the cases where we have made our side of the discussion "OPEN" we consider the senders communication after that point to be "OPEN" as well. If the sender does not want their e-mail to be considered "OPEN" then it would be better if they wrote us using more conventional means such as the U.S. Postal Service.

12. Conclusion:

We want you to get our e-mails so if you are having any trouble receiving our e-mails please contact us and we will try our best to solve the problem. This concludes our E-mail Policy Statement.

| Copyright ©1992-2019 Citizens For A Better America ® (CFABA.ORG) |
| Citizens For A Better America (R) is a Registered Trademark. All Rights Reserved   |
| Paid for and authorized by Citizens For A Better America ® (CFABA.ORG) | Not authorized by any candidate or candidate committee |
| Contact Us | E-mail Policy | FEC # C00278333 | FPPC # 1265022 |

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Last Update:  08/29/2019
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